Time capture people actually use, approval governance, invoicing with disputes and payments, and a period close you can defend.
DigitalStack360 connects every step between the hour a person works and the invoice a client pays. A live timer and assisted capture make recording time realistic rather than aspirational, approval governance creates a documented decision trail, invoicing carries disputes and payments on the same record, and period close locks the result with an exception queue and a snapshot. The output is financial truth you can put in front of a board.
These aren't edge cases — they're the default experience for most agencies running without a connected operating platform.
Manual timesheets rely on people remembering a week of work on a Friday afternoon. The hours that get forgotten are gone permanently, and they were disproportionately billable.
Hours move to billing without a record of who reviewed them or what they covered. When a client challenges a line, there is nothing to answer with.
Data is exported, reformatted, and typed into a separate finance tool. Every step is a chance to drop hours, apply the wrong rate, or bill the same work twice.
Without the underlying activity record, defending a disputed line takes longer than crediting it. The commercial default becomes a discount that nobody consciously approved.
Late entries and retroactive edits change numbers that were already reported. Reconciliation runs against a moving baseline, and every report has an implicit asterisk.
Finance reports from the billing system, delivery reports from the project tool, and the two never agree. Reconciling them consumes the time that should go to analysis.
A live timer runs from anywhere in the platform, and assisted capture reconstructs work sessions into draft entries for review, so recording time stops depending on end-of-week recall.
Timesheets route through structured submission and project-level approval, creating a documented decision trail between the hour logged and the hour billed.
Negotiated overrides by account, role, and project are applied automatically with a full audit trail, so invoices reflect rates the firm deliberately agreed.
Approved hours become invoice lines, and disputes and payments are tracked against the same record, so a challenged line can be answered with evidence rather than credited.
Lock the billing period once approvals are complete, work the exception queue deliberately, and snapshot the result so downstream reporting has a stable baseline.
Utilization, burn, margin, and forecast reporting generated from the same approved records finance closes on, with every figure traceable to its source.
Every engagement follows the same structured path from opportunity research through delivery handoff, with each step producing artifacts that feed the next.
Live timers and assisted activity capture produce entries with real project and category context instead of a Friday reconstruction.
Entries connect to the tickets and milestones they belong to, so billable classification is derived from real delivery context.
Timesheets move through submission and project-level approval, and every decision leaves a record of who approved what and when.
Negotiated rate overrides by account, role, and project are applied with effective dating and a complete change history.
Approved hours become invoice lines, with disputes and payments tracked against the same record and answerable from the activity behind each hour.
Once approvals are complete, lock the period, resolve the exception queue, and snapshot the result so the numbers stop moving.
Utilization, margin, burn, and forecast reporting is generated from the same approved and closed data, so finance and delivery describe one business.
Manage the full engagement from a single workspace — participants, tasks, decisions, client uploads, and activity tracking. Give your team and your client a shared, structured view of the engagement at every stage.
Convert discovery insights into structured delivery planning — generating roadmaps, milestone plans, and architecture documentation for delivery teams, with ongoing risk monitoring and PM tool integrations.
Plan and execute delivery with sprint management, backlog organization, and ticket tracking built for agency delivery teams. Move from high-level roadmap to day-to-day execution without switching tools.
Generate, enhance, review, approve, and deliver polished client-ready documents — from discovery reports and executive summaries to signed deliverables — directly from project intelligence, with full version history and white-label branding.
A full pipeline-to-margin operating layer for agency leadership. Track deals, forecast revenue, manage capacity, and monitor margin health — all connected to the projects your team is delivering.
Reconstruct the story of every work day and turn it into billing you can stand behind. Activity capture, live timers, and AI-assisted session review give your team the record that makes every invoice defensible — and every approval decision easy.
Every engagement run through DigitalStack produces a consistent set of structured outputs — documentation that can be handed off, presented to clients, or used to anchor estimates and delivery planning.
Get started free“Finance does not have a reporting problem, it has a capture and handoff problem. Once the chain from hour to invoice is connected and auditable, the reports stop needing an explanation.”
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